Administrative Organisation and Measures of Internal Control | VTTI Terminals II B.V.
Signs, abbreviations and symbols
AO/IC Document describing the Administrative Organization and Measures of Internal Control. Which...
Introduction
VTTI is a global company operating in the energy storage sector. It manages and operates terminal...
Operational process
Customs and excise process
Customs and excise authorisations
To facilitate the terminal operations from a customs and excise perspective, VTTI holds the follo...
Customs and excise status
The goods handled at VTTI’s terminals may come from various parts of the world and are intended f...
General declaration process
(tbd)
Clearance customs documents
During the month and ultimately with creating the monthly stock reports, it is checked if there a...
Discharge
When receiving goods, the following processes are applied to ensure proper recording in VTTI's re...
Storage, blending and transshipment
Terminal StorageThe terminal location is authorised as a customs warehouse, comprising of the com...
Load
When loading goods, the applicable customs procedure is defined by the customs status of the prod...
Schematic overview
Customs data elements
Classification
The customer, as owner of the goods, is required to provide the CN code of the product that will ...
Customs value
When a parcel is registered in the terminal's ERP system, the value of that parcel is recorded by...
Origin
Preferential origin and provenanceIf the goods to be declared for import are subject to a reduced...
Quantities
Establishing the quantities of the goods VTTI handles is the responsibility of OPS. Quantities ar...
Safety & Security
Customers
This chapter describes VTTI's contractual relations and procedures for interaction with customers
Control Framework
Organization personnel
The terminals are managed by the local management team under the direction of the General Manager...
Competence and professional qualifications
All employees engaged in customs-related activities have successfully completed training covering...
Risk register
All customs and excise compliance risks identified by VTTI are centrally captured in a risk regis...
Incident registration
An important element of VTTI’s control framework is incident registration. All employees involved...
Computerization and administration
ERPTo ensure compliance with its authorisations, VTTI strongly relies on its ERP system and the m...
Schematic overview
Schematically, VTTI's C&E control framework is set up as follows:
Measures of internal control
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Automated controls
To guide the physical processes, VTTI’s Orders & Nominations module in VTTI’s ERP is governed by ...
Manual controls
On a monthly basis, VTTI’s stocks are reconciled and the (monthly) supplementary declaration (GPA...
AEO Monitoring
VTTI has integrated the annual AEO-monitoring activities for all the EU-terminals in BzCtrl.Audit...