AOIC | VTTI Terminals II B.V.
Document governance, purpose and scope
This AOIC describes the administrative organisation and measures of internal control of the custo...
Definitions, abbreviations and acronyms
AO/IC Document describing the Administrative Organization and Measures of Internal Control. Which...
Introduction
VTTI is a global company operating in the energy storage sector. It manages and operates terminal...
Terminal operating model and goods flows
Customs and excise
Customs and Excise Authorisations
VTTI holds the following customs and excise authorisations to support its terminal operations and...
Customs procedures
General principles The customs and excise procedures applied at the terminals are aligned with th...
Customs declarations and discharge of customs procedures
NominationVTTI submits customs declarations solely upon instruction from the customer. These inst...
Customs and excise data elements
Introduction
Accurate and complete customs data is essential for maintaining VTTI’s customs records and prepar...
Classification
The customer, as owner of the goods, is required to provide the CN code of the product that will ...
Customs value
When a parcel is registered in the terminal's ERP system, the value of that parcel is recorded by...
Origin
When an incoming parcel is registered in the terminal’s ERP system, the country of non-preferenti...
Quantities
Establishing the quantities of the goods VTTI handles is the responsibility of OPS. Quantities ar...
Safety & Security
Customer governance
This chapter describes VTTI's contractual relations and procedures for interaction with customers
Customer onboarding process
(tbd)Stel voor hier een beschrijving op te nemen van de stappen die de terminals zetten bij onboa...
Contractual relations
The product handled at VTTI’s terminal is typically owned by VTTI’s customers. Part of the contra...
Customs representation
Most customs declarations lodged by VTTI are based on a customs authorisation held by VTTI:Custom...
Risk and Control Framework
Organization personnel
The terminals are managed by the local management team under the direction of the General Manager...
Competence and professional qualifications
All employees engaged in customs-related activities have successfully completed training covering...
Risk register
All customs and excise compliance risks identified by VTTI are centrally captured in a risk regis...
Incident registration
An important element of VTTI’s control framework is incident registration. All employees involved...
Computerization and administration
ERPTo ensure compliance with its authorisations, VTTI strongly relies on its ERP system and the m...
Schematic overview
Schematically, VTTI's C&E control framework is set up as follows:
Control activities, monitoring and testing
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Automated controls
VTTI is a technology driven organisation. As such, VTTI aims to automate controls where this is a...
Manual controls
TBDOUDE TEKST:On a monthly basis, VTTI’s stocks are reconciled and the (monthly) supplementary de...
AEO/self-monitoring and continuous improvement
VTTI has integrated the annual AEO-monitoring activities for all the EU-terminals in BzCtrl.Audit...