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Inbound

3.1 Registration of non-preferential origin

When sending a nomination for an inbound shipment, the customer must provide the non-preferential country of origin of the product. This information is required before the goods can be accepted at the terminal. VTTI does not accept discharge of product for which the non-preferential country of origin is unknown.

When CS registers the incoming parcel in the terminal’s ERP system, the non-preferential country of origin stated in the nomination is recorded against the relevant parcel. The recorded origin remains linked to the parcel and forms part of the origin audit trail maintained in the ERP system.

CS performs a reasonableness check to assess whether the country of origin provided by the customer is consistent with the other information and documentation available for the shipment. This includes, where relevant, the product information, transport documentation and any origin-related supporting documentation provided by the customer. The check is based on the information available to VTTI and does not constitute an independent determination of the origin of the goods.

If the non-preferential country of origin has not been provided, or if the origin information gives rise to doubt or appears inconsistent with the other information or documentation available, CS will request clarification and, where necessary, correction or additional supporting documentation from the customer. The product will not be accepted at the terminal until the non-preferential country of origin has been identified and any material concerns have been adequately addressed.

3.2 Purpose and use of non-preferential origin information registered upon receipt

The non-preferential origin recorded for an inbound parcel forms part of the customs data maintained by VTTI for the goods. The information remains linked to the relevant parcel in the ERP system for as long as the goods remain at the terminal. This enables VTTI to trace the origin information received from the customer throughout the storage period and to use it, where relevant, for customs declarations, reporting and statistical purposes, and in connection with audits or controls by the customs authorities.

The recorded inbound origin may also be relevant when goods are subsequently processed or blended at the terminal. In such cases, the origin information relating to the individual input materials is used, together with the operational and inventory data available in VTTI’s systems, to determine or substantiate the origin of the resulting outbound product.

The origin recorded for an inbound parcel does not automatically determine the origin of a product resulting from processing or blending. The origin of the outbound product must be determined separately by applying the relevant preferential or non-preferential origin rule. Depending on the applicable rule, the origin of the inbound materials may be one of the factors taken into account in that determination.

More information on origin determination by VTTI is included in section 4 of this procedure.

3.3 Receipt and storage of supporting documentation

Where the customer provides origin-related supporting documentation (such as a supplier's declaration or certificate of origin) for an incoming shipment, CS stores that document in the Document Management System (part of VTTI's ERP) with a reference to the respective parcel. The data in the document that is needed in VTTI's business process is registered by CS in the Cargo Documents module in ERP.

3.4 Reasonableness check

CS performs a reasonableness check on the origin-related supporting documentation received from the customer. This check is performed using the applicable checklist and is intended to assess whether the documentation appears complete, meets the applicable formal requirements and can reasonably be linked to the goods concerned.

The reasonableness check is based on the information and documentation available to VTTI and does not constitute an independent origin determination or audit of the origin of the goods.

The checklist for reviewing origin-related supporting documentation is available here.

3.5 Follow-up and escalation

If the reasonableness check gives rise to any doubt, ambiguity or apparent error, CS will request clarification, correction or additional supporting documentation from the customer. The documentation will not be relied upon for customs purposes until any material concerns have been adequately addressed.

TheWhere checklistthe formatter reviewingcannot origin-relatedbe supportingresolved documentationby is available here.

3.5 Follow-up and escalation

De procedure kan de lijn vastleggen:

  1. CS vraagtor derequires klantfurther omcustoms verduidelijkingexpertise, CS will involve the terminal’s customs specialist. Depending on the complexity, potential financial impact or wider compliance implications of correctie.
    2. the
  2. CSmatter, gebruikt het document niet zolang materiële onduidelijkheden bestaan.
  3. CS schakelt dethe terminal’s customs specialist inmay bijrequest inhoudelijkesupport twijfel.
    4. from
  4. DeCGT.

    VTTI will not use the origin information or supporting documentation for a customs specialistdeclaration, schakeltorigin CGTdetermination inor bij:

    • complexe oorsprongsregels;
    • substantiële financiële impact;
    • terugkerende afwijkingen;
    • onvoldoende duidelijke regelgeving;
    • mogelijke blootstelling aan navorderingproof of sancties;
      • origin
    • contactwhile metmaterial deconcerns douaneautoriteiten;
      • remain
    • een mogelijke aanvraag voor een Binding Origin Information decision.
unresolved.

3.6 Preferential origin upon release for free circulation

DitPreferential onderdeeltariff kantreatment alsmay beslisprocesresult wordenin opgezet:a reduced or zero rate of import duty when goods are released for free circulation. Preferential treatment may only be claimed where the goods qualify as originating under an applicable preferential arrangement and the required proof of origin is available and meets the conditions of that arrangement.

The customer is responsible for informing VTTI that preferential tariff treatment is to be claimed and for providing the required origin information and supporting documentation. CS follows the steps below before processing a claim for preferential tariff treatment in an import declaration.

Step 1: Determine whether preferential treatment is available

    CS

  • Isfirst erestablishes eenwhether toepasselijkea preferential arrangement?
    • arrangement
  • Valtapplies hetbetween the European Union and the country or territory for which preferential origin is claimed. It must also be established whether the product binnenconcerned defalls reikwijdte?
    • within
  • Isthe preferentiescope daadwerkelijkof that arrangement and is eligible for preferential tariff treatment.

    CS also verifies whether claiming preferential treatment is relevant geletin opview hetof normalethe invoerrecht?

    • normally
applicable import duty rate. Where the standard import duty rate is already zero, a claim for preferential tariff treatment generally provides no immediate financial benefit. However, the preferential origin information and any supporting documentation provided by the customer must still be recorded and retained where relevant.

Step 2: Confirm the preferential origin claimed

The customer must confirm that originatingpreferential statustariff treatment is to be claimed and indicate:

  • Geeftthe depreferential klantarrangement aanunder datwhich hetthe claim is made;
  • the country or territory of preferential origin; and
  • the product vanand preferentiëleshipment oorsprongto is?
    • which
  • Onderthe welkeclaim regeling?
  • Welk land of gebied wordt als preferential origin opgegeven?relates.

VTTI relies on this information when determining the applicable proof requirements. If the information provided is incomplete or inconsistent, CS will request clarification from the customer before proceeding.

Step 3: Identify the required proof of origin

CS determines which form of proof of origin is permitted under the applicable preferential arrangement. The required form and conditions may differ between arrangements and may depend on factors such as the value of the originating products included in the shipment.

The assessment must take into account, where relevant:

  • Welkthe bewijstypetypes of proof permitted under the arrangement;
  • any applicable value thresholds;
  • the prescribed wording or other formal requirements;
  • whether the exporter is onderpermitted deto regelingmake toegestaan?out the proof; and
  • Zijnwhether erthe waardegrenzenexporter ofmust specifiekehold formaliteiten?
    • a
  • Mag de exporteur het bewijs zelf opstellen?
  • Is registratie ofspecific authorisation vereist?or registration.

The customer is responsible for providing the required proof and any information or supporting documentation needed to establish that it may be used for the shipment concerned.

Step 4: Perform the reasonableness check

CS performs a reasonableness check on the proof of origin provided by the customer. The purpose of this check is to assess whether the proof:

  • Isis hetavailable bewijsat beschikbaar?the time preferential treatment is claimed;
  • Heeftappears hetcomplete betrekkingand opmeets dethe juisteapplicable goederen?formal requirements;
  • Lijkthas hetbeen aanissued deor formelemade eisenout teby voldoen?an eligible person;
  • Isremains hetusable nogfor bruikbaarthe opintended hetimport momentdeclaration;
    • van
  • sufficiently invoer?describes or identifies the goods concerned; and
  • can reasonably be linked to the relevant shipment and parcel.

The reasonableness check is based on the information and documentation available to VTTI. It does not constitute an independent audit of the exporter’s production process or an independent verification of the originating status of the goods.

Any doubt, ambiguity or apparent error must be followed up in accordance with section 3.5, Follow-up and escalation.

Step 5: Decide whether preferencepreferential treatment may be claimed

  • Bij een positieve uitkomst kan

    CS preferentiemay verwerken.process the claim for preferential tariff treatment where:

    • the goods are eligible for preferential treatment under the applicable arrangement;
    • Bijthe materiëlecustomer twijfelhas wordtconfirmed geenthe preferentierelevant geclaimdpreferential totdatorigin;
      • de
    • the twijfelrequired proof of origin is opgelost.available; and
    • Alsthe geenproof passendhas bewijspassed beschikbaarthe is,reasonableness wordtcheck.
      • de
    aangifte

    Where zonderthe preferentierequired gedaan.

  • Eventueleproof mogelijkhedenis voorunavailable, eendoes laterenot appear to meet the applicable requirements or gives rise to material concerns that have not been resolved, VTTI will not claim preferential tariff treatment. The import declaration will then be lodged without a claim kunnenfor afzonderlijkpreference, wordensubject beoordeeld.
to any other instructions or customs treatment applicable to the goods.

Where the customer subsequently provides an acceptable proof of origin, the possibility of claiming preferential treatment after importation may be assessed separately in accordance with the applicable preferential arrangement and customs legislation. VTTI will only support such a claim where the required information and documentation are available and any material concerns have been resolved.

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