Skip to main content

Declaration process

VTTI submits customs declarations onlysolely upon requestinstruction offrom the relevant customer,customer. whichThese isinstructions madeare provided through a nomination. The customer is responsible for providing VTTI with all data and documents (information) required to lodge a completecomplete, correct and accuratetimely filed customs declaration. Where appropriate, CS performs reasonableness checks on the quality of the datainformation provided by the customer andbefore processesusing that datainformation intoto prepare and submit the customs declaration.

 


VTTI Terminals II B.V. is holder ofholds an Entry Intoin the Declarant's Records authorisation(EIDR) basedauthorisation. on which VTTI is allowedPursuant to lodgethis authorisation, customs declarations may be lodged by entry in itsthe owndeclarant's administrativerecords records.and The customs declaration isare deemed to have been accepted by the customs authorities at the moment ofthe entry.goods are entered in the records. VTTI applies the EIDR declaration process wheneverto possible,the greatest extent possible for placing goods under the following customs procedures:

  • Release for free circulationcirculation;
  • Customs warehousewarehousing;
  • Inward processingprocessing.

 

TheVTTI does not apply the EIDR process is not applied by VTTI in the following situations:


  • When goods are placed under the (re-)export procedure.or re-export procedure;
  • Where customs legislation requires a standard customs declaration and therefore does not allow the use of the EIDR process,procedure is not permitted, for example where goodsthe arerelease subject to veterinary controls.

 

When VTTI doesn’t applyof the goods for free circulation requires the submission of an AGRIM certificate.

EIDR process,is a regular customs declaration simplification that allows customs declarations to be lodged by entry in the declarant's records. Where EIDR is filednot viaused, VTTI lodges customs declarations directly into the declaration system of the Customscustoms Authorities.authorities. TheThis process of lodging a regular customs declaration is mostly automated and embedded in VTTI’VTTI's ERP and CMS.CMS

and is, to a large extent, automated.

 

Application of theThe EIDR process consists of the following three steps:

  1. Presentation of the goods;
  2. Entry in the declarant's records;
  3. Submission of the supplementary declaration.

 

Presentation of the goods -  A 
  • Entrypresentation intonotification theis records
    • lodged
  • Thewhenever supplementarygoods declaration
    • are

    placed

    Inunder relationa tocustoms theprocedure requiring presentation of the goods. When goods, are placed under successive customs procedures. The customs authorities may waive the obligation to lodge a presentation notification. The Dutch customs authorities waive this obligation at the second and further placements, provided that the goods are fully traceable in a single administration. This waiver is referred to as the Chain Arrangement (ketenregeling). The principal advantage of the Chain Arrangement is that physical customs controls (if any) can generally be limited to the arrival of the goods at the terminal when they are placed under the first customs procedure in the chain. 


    VTTI applies the Chain Arrangement (ketenregeling) providedto the conditionsgreatest ofextend possible, i.e. wherever the chainapplicable arrangementconditions andare met. Under the authorisationChain areArrangement, met.VTTI The chain arrangement means thatlodges a comprehensivepresentation notification when goods presentation message is lodged upon the first placement of a product in a chain of customs procedures (in practice, usually when the product first arrivesarrive at the terminal).terminal. UnderVTTI does not present goods again when they are subsequently placed under another customs procedure within the chainsame arrangement,chain. a waiver of the presentation requirement applies to subsequent procedures. For example, ifVTTI auses productthe isEIDR firstprocedure placedto place goods under the customs warehousing procedure, thenfollowed underby inwardIPR, processing,a subsequently returnedreturn to customs warehousing and finallyultimately release into free circulation. In such a chain of customs procedures, a presentation notification is only lodged when the goods arrive at the terminal and are placed under the customs warehousing procedureY67.

    A key condition for the application of the Chain Arrangement is that, at the first link in the chain, sufficient information and supporting documentation are available to enable Customs to perform any controls that may be required at later stages in the chain. For example, where goods are ultimately intended to be released for free circulation, aCustoms comprehensivemust be able to verify at the first link that all relevant import requirements have been met. Although presentation of the goods presentationis messagegenerally waived for subsequent customs procedures within the chain, Customs may nevertheless require the goods to be presented at a later stage in exceptional circumstances.

    Entry in the declarant's records - Entry in the declarant's records is onlythe requiredlodging underof a customs declaration through an electronic entry in VTTI's records. At the chaintime arrangementof forentry, the initialparticulars placementof underthe declaration must be available in VTTI's systems and thereby at the disposal of the customs warehousingauthorities. procedure. 

     

    The entryentry into the records contains all datainformation required for the application of the relevant customs procedure.procedure and serves as the basis for the subsequent supplementary declaration.


     


     

    The supplementary declaration is lodged via the declaration system of the Customs Authorities, ultimately 10 days after entry into the records.

    The processes for lodging a goods presentation message, making an entry into the records, and lodging a supplementary declaration are embedded in VTTI’s ERP and CMS and are, to a large extent, automated based on predefined business rules. The automated process is subject to continuous monitoring and review by CS and CGT.

    Automated processing is prevented where required information is missing or where errors, inconsistencies, or discrepancies are detected in customer-provided data or documentation. In such cases, CS and CGT review and resolve the issue before the relevant message, declaration, or entry is submitted or recorded.

     

    More information on the automated processes embedded in VTTI’s ERP and CMS is included in the Automation paragraph in this AOIC.



    Back to top